Lakewood Board of Supervisors Meeting
January 3, 2007
The January, 2007 Meeting of the Lakewood Town Board of Supervisors was called to order by Chair Diane Larson on Wednesday January 3, 2007 at 7:06 p.m. at the Lakewood Town Hall. Supervisors present: Diane Larson, Tim Musick and Chuck Campbell. Also present were Treasurer Brenda Lagarde, Clerk Gene Bromenshenkel, Attorney Tim Strom, Department Heads and public citizens.
Pledge of Allegiance: The Pledge of Allegiance to the flag of the United States of America was recited by all present.
Review of Agenda: Additions - under New Business: Set Board of Audit and Budget meeting date, time. Immediately before Attorney report; Josh Schmitz, candidate for Eagle Scout.
Review of Minutes:
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December 4, 2006 Special Board of Supervisors Meeting: Motion by Musick to approve the minutes as printed. Second by Larson. Motion Carried.
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December 6, 2006 Monthly Board of Supervisors Meeting: Motion by Campbell to approve the minutes as printed. Second by Musick. Motion Carried.
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December 13, 2006 Special Board of Supervisors Meeting: Motion by Musick to approve the minutes as printed. Second by Campbell. Motion Carried.
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December 20, 2006 Special Board of Supervisors Meeting: Motion by Campbell to approve the minutes as printed. Second by Musick. Motion Carried.
Financial Report:
Treasurer's Report: Treasurer Brenda Lagarde reported the receipts, disbursements and balances in the town fund accounts for the month ending December 31, 2006. Total fund Balances are $249,184.97. This sum including outstanding checks is in balance with the monthly bank statement. There is a discrepancy between the Clerk's and Treasurer's records of $24.75 in the general fund disbursements. It appears to be the auto-deduction made by the bank for the printing of deposit slips; for which a claim for neither the expenditure nor a check were issued. The interest monies earned during the year need to be distributed from the general fund to other funds; this amount is $7,399.97 which will be allocated to funds according to their percent of the total levy for the year. The Treasurer also presented the listing of annual savings which is in certificates of deposit.
Bills/Claims: The Clerk presented the monthly claims for bills in amount of $63,254.99 of which $52,145.00 is the annual principal plus interest on the Fire Hall Bonds. The claims were reviewed by the Clerk. Motion by Musick to approve payment of Claims #4053 through #4090 in amount of $63,254.99. Second by Campbell. Motion Carried.
Budget Report: Clerk Gene Bromenshenkel presented the monthly budget report showing the expenditures through the December Board Meeting and receipts through December 31, 2006. Except for interest earnings allocations to various funds, this report is the annual summary of receipts, expenditures and balances for the fiscal year of 2006.
Josh Schmitz: Candidate for Eagle Scout. he is interested in a community service project with the township. Two ideas were presented for his participation: 1) a tree planting project on the Community Center Site and 2) to clear and plant on the .33 acres the township is seeking conveyance of the tax forfeited parcel from the county. There was discussion about the tree planting proposal with agreement this might be the best for the township and Josh Schmitz as the conveyance of the .33 acre parcel may not be received for some time. Motion by Musick to support Josh Schmitz in a landscaping project for the Community Center Site. Second by Campbell. Motion Carried. The Board requested Don Putnam to work with Josh in developing a plan including costs. Supervisor Campbell will work with Josh in seeking grant financial support for the project.
Attorney Report: Tim Strom
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Regarding the Lipe Bros./Clint Massie land use questions and issues: Strom will further review materials related to the conditional use permit issued in 2001 related to the land use issues in question as well as screening of the property which is one of the questions. It was agreed that Strom will provide an opinion by the February Board of Supervisors meeting.
Department Reports:
Fire Dept. - Kurt Rogers
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Three calls during past month - one appliance fire, one medical and one auto accident.
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Nothing else of concern.
Recreation: Scott Anderson
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Via written report. The ice development on the skating rinks has been difficult to establish due to the warm weather. No rink activity as of yet.
Maintenance and Grounds - Don Putnam
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Obtained a cost quote on painting in the hallway and entry areas of the Town Hall. cost estimate, not including labor is a bit over $200.00 for materials and paint.
Road and Bridge: Don Putnam
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Everything is o.k. on the roads.
Planning and Zoning Commission - Bob Wolfe
No December meeting held.
Proposed Zoning Ordinance changes from the Commission - also need to include retail sales in the LIU-10 zone; also recommendations to omit some uses from the LIU-10 zone.
Cell tower language review needs to be completed. Will set up a date for the subcommittee to meet.
On the proposed language review for the Ordinance - the language that states that the Planning and Zoning Commission has the final decisions on conditional use permits; reference to Article IX, section 6.02, a-1. It was agreed by the Board that this section should have priority in putting the items to a public hearing process. Motion by Musick to instruct the Planning and Zoning Commission to move the proposed changes to a public hearing and to include a repeal of Section 6.02, a-1 of Article IX, and that the appeal section not include the appeals not be limited to the applicant. Second by Campbell. Discussion on Motion: Attorney Strom - who can appeal decisions? Strom indicated that the language specifics for the appeal on Board of Adjustment decisions identifies who can appeal. He also cited the wording that "notice of decisions" for appeals poses some difficult language. Vote on Motion: two nays, one abstention. The Motion failed. The commission will include the LIU-10 recommendations in the proposed changes.
Zoning Administrator: Brennan Mears
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Presented a written summary report of all zoning activity of the past month and for the year of 2006.
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Letters were sent out regarding: 1) East End Auto - conditions of the conditional use permit issued to the business and 2) to Clint Massie on items related to questions on the Lipe Bros. conditional use permit.
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Letter was sent to Linda Martenson. It was agreed that the Zoning Administrator should seek the Town Attorney's advice on proceeding further with the matter.
Recycling: Merle Abernethy
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All is operating o.k.
At this time (9:09 p.m.) it was agreed by consensus to reserve the meeting for seven minutes. The Meeting was reconvened at 9:15 p.m.
Public Comment:
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None
Committee Reports:
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MPAC - Next meeting is January 18th.
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NSMB - No meeting held recently.
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DAT - Next meeting is January 18th.
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SLCTA - No meeting attended recently.
Unfinished Business:
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CLUP Update
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A draft of the special letter to all Town residents was reviewed with clarifications noted. It will be mailed in the next week.
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Bi-Monthly Town Newsletter
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Plans are to mail it around January 20th. To include: details on March Election and Annual Meeting, re-advertise Office Coordinator position, Comprehensive Land Use Update Open House date, zoning item, other general.
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Office Coordinator position - agreed to put in next edition of township newsletter and advertise in the official town paper, the Duluth News-Tribune.
New Business:
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Board of Audit and Budget Meeting - agreed by consensus to set meeting for Wednesday, January 31, 2007 at 7 p.m. at the Town Hall.
Correspondence/Other:
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Notice received of Duluth Public Schools Long Range Planning process. Supervisor Campbell is a member of the Steering committee.
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St. Louis county training for the board of appeal notice - all Supervisors have previously taken the training.
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Duluth Public Schools letter - acknowledgment and appreciation of the donation of the aluminum cans recycled to the Lakewood School.
There was no other business brought forth at the Meeting.
The Next Monthly Board Meeting is Wednesday February 7, 2007 at 7:00 p.m. at the Lakewood Town Hall.
Motion by Musick to adjourn the Meeting at 9:47 p.m. Second by Campbell. Motion Carried.
Respectfully Submitted;
Gene Bromenshenkel
Town of Lakewood Clerk