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Lakewood Annual Reorganization Meeting

March 29, 2006

Call to Order:  Clerk Gene Bromenshenkel called the Annual Reorganization of the Town of Lakewood to order at 7:00 p.m. on March 29, 2006 at the Lakewood Town Hall.

Present:  Supervisors Diane Larson, Tim Musick, Hugo Leider and new Supervisor Chuck Campbell. Also present: Clerk Gene Bromenshenkel, Treasurer Brenda Lagarde, Office Coordinator Lauren Quigley, Department Heads, and public (register attached).

Pledge of Allegiance:  All present recited the Pledge of Allegiance to the Flag of the United States of America.

Oath of Office for newly elected Supervisor:  The Oath of Office for the newly elected Supervisor position for a three-year term was taken by Chuck Campbell.  The newly elected Clerk, Gene Bromenshenkel, took the Oath of Office for a two-year term from the Clerk in Rice Lake Township previous to this meeting.

Election of Officers for 2006-2007 Year:  Nominations were opened for Chair of the Board of Supervisors:  Tim Musick was nominated. He declined the nomination.  Diane Larson was nominated for Chair.  The Clerk called for nominations three times and with no other nominations forwarded, declared Diane Larson as Chair of the Board of Supervisors for the year.

Nominations for Vice-Chair of the Board of Supervisors:  Tim Musick was nominated.  The Clerk called three times for nominations and there being no other nominations, declared Tim Musick as Vice-Chair for the year.

The gavel was turned over to the Chair Diane Larson to continue the Meeting.

At this time, Chair Diane Larson presented a certificate of appreciation to Hugo Leider for his service as Supervisor for three years and as Assistant Planning and Zoning Administrator and serving on the Planning and Zoning Commission.

Establishment of Wages, Salaries, Per Diems and Reimbursement Rates for Year:

  1. Supervisor Meeting Fee:  The Board of Supervisors meeting fees were established by the electors at the Annual Town Meeting on March 14, 2006 as per request from the Supervisors.  The fees set:  Chair---$75.00 per Board meeting and $40.00 for other meetings.  Other Supervisors---$55.00 per Board meeting and $40.00 for other meetings.
  2. Clerk Salary:  Motion by Musick to set Clerk’s monthly salary at $550.00 and meeting fee at $50.00 for meetings other than the monthly Board meeting which is considered a part of the Clerk’s job responsibilities.  Second by Campbell.  Motion Carried.
  3. Deputy Clerk and Deputy Treasurer:  Motion by Campbell to set the hourly age rate at $10.00.  Second by Musick.  Motion Carried.  Motion by Musick to compensate the Clerk at 49.00 per hour for November general elections.  Second by Campbell.  Motion Carried. 

    1. Treasurer:  Motion by Musick to set the monthly Treasurer salary at $390.00 and meeting fee at $50.00 for other than the monthly Board meeting which is considered a part of the Treasurer’s job responsibilities.  Second by Campbell.  Motion Carried.
    2. Office Coordinator:  Motion by Musick to set the hourly wage rate at $12.50.  Second by Campbell.  Motion Carried.
    3. Appointment of Office Coordinator:  Motion Campbell to appoint Lauren Quigley as Town Office Coordinator.  Second by Musick.  Motion Carried.
    4. Secretary:  Motion by Campbell to set hourly wage rate at $7.50.  Second by Musick.  Motion Carried.
    5. Zoning Administrator:  Motion by Musick to set hourly wage at $18.55 and meeting fee at $40.00.  Second by Campbell.  Motion Carried.
    6. Assistant Zoning Administrator:  Motion by Musick to set wage at $11.00 per hour and meeting fee at $30.00.  Second by Campbell.  Motion Carried.
    7. Planning and Zoning Recorder:  Motion by Musick to set meeting fee at $40.00 and hourly rate for additional work at $9.50.  Second by Campbell.  Motion Carried.
    8. Grounds & Maintenance Supervisor:  Motion by Musick to set the hourly rate at $12.50 and meeting fee at $30.00.  Second by Campbell.  Motion Carried.
    9. Road & Bridge Supervisor:  Motion by Musick to set wage rate at $12.50.  Second by Campbell.  Motion Carried.
    10. Recreation Director:  Motion by Musick to set hourly rate at $11.00.  Discussion on motion:  Supervisor Larson felt that $11.00 is too low for the responsibilities of the position.  Vote on Motion:  In Favor – two, Opposed – one.  Motion Carried.
    11. Assistant Recreation Director:  Motion by Campbell to set the rate at $9.50 per hour.  Second by Musick.  Motion Carried.
    12. Recreation Assistants:  Motion by Musick to set hourly wage rate at $8.00.  Second by Campbell.  Motion Carried.
    13. Road/Grounds/Maintenance Assistant Supervisor:  Motion by Musick to set hourly rate at $11.50.  Second by Campbell.  Motion and second were rescinded.  Motion by Campbell to set hourly rate at $11.50 and meeting fee at $30.00 when attending in absence of Supervisor.  Second by Musick.  Motion Carried.
    14. Recycling Coordinator:  Motion by Larson to set hourly wage rate at $10.00.  Second by Musick.  Motion Carried.
    15. Assistant Recycling Coordinator:  Motion by Larson to set hourly wage rate at $9.50.  Second by Musick.  Motion Carried.
    16. Hall Custodian:  Motion by Campbell to set hourly wage at $9.50.  Second by Musick.  Motion Carried.
    17. Election Judges:  Motion by Musick to set Chief Election Judge rate at $9.00 per hour.  Second by Campbell.  Motion Carried.  Motion by Musick to set regular election judge wage rate at $8.00 per hour.  Second by Campbell.  Motion Carried.
    18. Weed Inspector:  Motion by Musick to set hourly wage rate at $10.50.  Second by Campbell.  Motion Carried.
    19. General Support Labor:  Motion by Musick to set the hourly wage rate for labor for those 18 and older, at $9.00 and the federal minimum wage rate for those under 18 years of age.  Second by Campbell.  Motion Carried.
    20. Per Diems for Planning & Zoning Commission and Board of Adjustment:  Motion by Campbell to set at $12.00 per meeting.  Second by Musick.  Motion Carried.
    21. Mileage Reimbursement Rate:  Motion by Larson to set mileage reimbursement for all officials and employees at the IRS recognized rate. Second by Musick.  Motion Carried. 
    22. Out-of-Town Meetings:  Motion by Musick to set the rate at $40.00 per meeting for elected officials and employees.  Second by Campbell.  Motion Carried.
    23. Department Head Meeting Fee:  Motion by Campbell to set Board Meeting fees for Dept. heads at $30.00 per meeting.  Second by Musick.  Motion Carried.

     Motion by Larson to recess the meeting at 8:19 p.m. for coffee and refreshments to recognize out-going Supervisor, Hugo Leider.  Seocnd by Musick.. Motion Carried.  The Meeting was reconvened at 8:33p.m.

     Appointments to Positions:

    1. Town Attorney:  Motion by Musick to retain the law services of Hanft, Friede & Associates requesting the services of Tim Strom as the representing Attorney.  Second by Campbell.  Motion Carried.
    2. Zoning Administrator:  Motion by Musick to appoint Brennan Mears as Zoning Administrator.  Second by Campbell.  Motion Carried.
    3. Assistant Zoning Administrator:  LeAnn Brown has submitted a letter indicating she is not interested in the position.  Motion by Larson to appoint Angie Dickison Palmer as Assistant Zoning Administrator.  Second by Musick.  Motion Carried.
    4. Office Coordinator:  Motion by Campbell to appoint Lauren Quigley as office Coordinator.  Second by Musick.
    5.  Secretary:  Motion by Campbell to authorize the Office Coordinator and Clerk to hire a secretary for temporary duties when needed.  Second by Musick.  Motion Carried.
    6. Publisher of Town Crier Newsletter:  Motion by Campbell to hire Lauren Quigley as publisher of the newsletter.  Second by Musick.  Motion Carried.
    7. Grounds & Maintenance Supervisor:  Motion by Musick to appoint Don Putnam as Supervisor.  Second by Campbell.  Motion Carried.
    8. Road & Bridge Supervisor:  Motion by Musick to appoint Don Putnam as Road & Bridge Supervisor.  Second by Campbell.  Motion Carried.
    9. Recycling Coordinator and Assistants:  Motion by Musick to appoint Merle Abernethy as Recycling Attendant and Kim Luoto as Recycling Assistant.  Second by Campbell.  Motion Carried.
    10. Recreation Director:  Motion by Musick to appoint Scott Anderson as Recreation Director.  Second by Campbell.  Motion Carried.
    11. Hall Custodian:  Motion by Musick to authorize the Supervisor of Grounds and Maintenance to appoint Hall Custodian as necessary.  Second by Campbell.  Motion Carried.
    12. Planning and Zoning Recorder:  Motion by Musick to appoint Shannon Ostezeski as Planning and Zoning Recorder.  Second by Campbell.  Motion Carried.
    13. Planning and Zoning Commission Appointments:  Three terms are expiring.

    The Chair of the Board in following the guidelines of the Zoning Ordinance, appointed the following for three-year terms on the Commission:  Ann Cutts, Phil Halvorson and Angie Palmer. 

    Motion by Musick to support the appointments of Ann Cutts, Phil Halvorson and Angie Palmer to three-year terms on the Planning and Zoning Commission.  Second by Campbell.  Motion Carried.

    1.  Appointment of Planning and Zoning Representative on the Board of Adjustment.  The Chair appointed Ann Cutts to serve.  Motion by Musick to support the appointment of Ann Cutts as the Planning and Zoning Commission representative on the Board of Adjustment.  Second by Campbell.  Motion Carried.
    2.  Appointments: One term is expiring and the term of Peter Miller to 9-19-06 is being vacated by Chuck Campbell.  The Chair appointed Len Johnson, Dale Rogers and Andy Wieman.   
    3. Appointment of Alternates: 

    Planning and Zoning Commission:  Kerry Leider and Robin Downs.  Motion by Musick to support the appointment of Kerry Leider and Robin Downs as alternates on the Planning and Zoning Commission.  Second by Campbell.  Motion Carried.

    Board of Adjustment:  Dick Bodine, Kerry Leider and Jim Rich.  Motion by Musick to support the appointment of Dick Bodine, Kerry Leider and Jim Rich as alternates on the Board of Adjustment.  Second by Campbell.  Motion Carried.

    1.  Legal Notice Posting Sites:  Motion by Campbell to deignate the four notice posting sites as:  Town Hall, Recycling Building, North Fire Hall and the Lakewood One Stop.  Second by Musick.  Motion Carried.
    2. Publishing of Legal Notices:  Motion by Musick to establish the Duluth News-Tribune as the official publication for town legal notices.  Second by Campbell.  Motion Carried.
    1. Financial Institutions:  Motion by Musick to utilize the North Shore Bank of Commerce and the Republic Bank as the depositories for Town monies and savings.  Second by Campbell.  Motion Carried.
    2. Bonding of Clerk and Treasurer:  Motion by Campbell to bond the Clerk for $100,000.00 and to request bonding of the Treasurer for $400,000.00.  Second by Musick.  Motion Carried. 
    3. Newsletter Publication:  Supervisor Musick indicated there was discussion at the Annual Meeting supporting that the newsletter be published quarterly rather than monthly to save expenditures.  Motion by Musick to publish the town newsletter quarterly.  Second by Campbell.  Discussion on Motion:  there were suggestions from the public present to consider publishing six times per year and another suggestion to publish less than once per month at various times of the year to coincide with important events, youth programs, etc. Another suggestion was to promote using the web site as an information source.  Vote on Motion:  In favor – none, thus the Motion died.  Motion by Musick to publish the Town Crier newsletter every other month beginning in January of each year.  Second by Campbell.  Motion Carried.
    4. Boards, Commissions, Liaisons and Representatives of Supervisors:

    -  Road & Bridge – Tim Musick

                -  Buildings, Grounds, Maintenance – Tim Musick

                -  Safety – Chuck Campbell

                -  Fire Dept. – Diane Larson

                -  Recreation Dept. – Chuck Campbell

                -  Recycling Dept. – Chuck Campbell

                -  NSMB – Tim Musick

                -  DAT- Chuck Campbell

                -  SLCTA – All Supervisors

                -  Ex-officio to St. Louis Co. Planning Commission – All Supervisors

    1.   Town Board Meeting Date, Time and Place:  Motion by Larson to set the Town Board of Supervisors regular meetings for the first Wednesday of each month at 7:00 p.m. at the Town Hall.  Second by Campbell.  Motion Carried.
    2. Town Office Hours:  Motion by Larson to set the Town Office hours as Tuesday, Wednesday and Thursday from 9:00 a.m. to 12:00 Noon each week.  Second by Chuck Campbell.  Motion Carried.
    3. Employee Benefits:  Supervisor Musick supports the concept of providing pro-rated benefits of sick leave and vacation.  Supervisor Larson feels that the township does not have anyone with a level of .6fte work time on an annual basis.  Supervisor Campbell is interested in looking at possibilities more closely.  Treasurer Brenda Lagarde mentioned the budget and levy figures and that some fund expenditures are projected to be higher than the revenue intake for the year.  No action was taken at this time on the matter.

    There was no other business brought forth at this meeting.

    Motion by Musick to adjourn the Meeting at 9:48  p.m. Second by Campbell.  Motion Carried.

    Respectfully Submitted:

    Gene Bromenshenkel

    Town of Lakewood Clerk

     

     

     

     

     

     

     

 

                                           

                                                        

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