Lakewood Board of Audit and Budget Meeting
February 13, 2008
Call to Order: Chair of the Board of Supervisors called the Annual Board of Audit and Budget meeting to order at 6:07 p.m. on February 13, 2008 at the Lakewood Town Hall.
Present: Supervisors Jerry Larson, Chuck Campbell, Shannon Ostazeski, Phil Halverson, and Tim Musick. Also, Clerk Gene Bromenshenkel, Treasurer Brenda Lagarde, Department Heads and general public (register attached).
Purpose of Meeting:
1) To audit the 2007 annual financial records of the Clerk and Treasurer
2) To review the proposed budget for 2008
3) To develop a proposed levy for 2009 to submit to the electors at the Annual 2008 Town Meeting
Auditing of Financial Records:
The first item was to review the claims and checks issued.
1. Claim #4639 from Hanft-Fride for attorney fees in amount of $6,420.00 on 12-05-07, Check #17035. Verified as correct.
2. Claim #4667 from Greg Kunst Constr. for $5,919.60 on 12-05-07, Check #17063. Verified as correct.
3. Claim #4569 from Lakewood One Stop for $309.35 on 11-07-07, Check #16965. Verified as correct.
4. Claim #4602 from Como Oil & Propane on 11-07-07 for $635.69. Check #16998. Verified as correct.
5. Claim #4525 from Alex Air Apparatus Inc. on 10-03-07 for $39,850.81, Check #16924. Verified as correct.
6. Claim #4559 from Tammy Nelson on 10-03-07 for $463.43, Check #16903. Verified as correct.
7. Claim #4488 from Pat Kunst Delivery on 9-05-07 for $111.83, Check #16883. Verified as correct.
8. Claim #4509 from PERA on 9-05-07 for $323.84, Check #16894. Verified as correct.
9. Claim #4413 from Duluth News Tribune on 8-01-07 in amount of $275.69, Check #16819. Verified as correct.
10. Claim #4442 from Gary Campbell on 8-01-07 in amount of $360.00, Check #16809. Verified as correct.
11. Claim #4382 from Don Putnam on 7-11-07 in amount of $279.81, Check #16781. Verified as correct.
12. Claim #4357 from Minnesota Power Co on 7-11-07 for amount of $353.67, Check #16756. Verified as correct.
13. Claim #4319 from Greg Kunst Construction on 6-06-07 in amount of $24,268.66, Check #16718. Verified as correct.
14. Claim #4288 from Gene Bromenshenkel on 6-06-07 in amount of $203.00, Check #16687. Verified as correct.
15. Claim #4274 from Denny’s Ace Hardware on 5-02-07 for amount of $552.53, Check #16658. Verified as correct.
16. Claim #4249 from Old National Bank (Fire Truck Payment) on 5-02-07 for amount of $34,171.02, Check #16643. Verified as correct.
17. Claim #4230 from Portable John on 4-04-07 in amount of $88.27, Check #16615. Verified as correct.
18. Claim #4185 from Carl Etter (Hall rental deposit refund) on 4-04-07 for amount of $100.00, Check #16580. Verified as correct.
19. Note---Checks #’s 16552 through 16579 were note as being voided due to a printer error. Verified as such on both Clerk and Treasurer records.
20. Claim #4216 from Gene Bromenshenkel on 4-04-07 for amount of $618.26, Check #16548. Verified as correct.
21. Claim #4218 from Kurt Lagarde on 4-04-07 for amount of $906.20, Check #16550. Verified as correct.
22. Claim #4154 from Greg Kunst Construction on 3-07-07 for amount of $212.50, Check #16522. Verified as correct.
23. Claim #4149 from Alex Air Apparatus Inc. on 3-07-07 in amount of $1,030.95, Check #16517. Verified as correct.
24. Checks #16493 through 16495 were voided on 2-07-07. Verified as correct on both Clerk and Treasurer records.
25. Claim #4127 from Denny’s Lawn & Garden on 2-07-07 for amount of $298.06, Check #16492. Verified as correct.
26. Claim #4121 from Don Putnam on 2-07-07 for amount of $82.76, Check #16486. Verified as correct.
27. Claim #4081 from Brennan Mears on 1-03-07 for amount of $267.00, Check #16430. Verified as correct.
28. Claim #4056 from Solem & Sons on 1-03-07 for amount of $527.00, Check #16411. Verified as correct.
Verification of Receipts, deposits:
1. Receipt #3722 on 1-25-07 from St. Louis County Auditor for amount of $6,830.20. Verified as receipted and received in deposit.
2. Receipt #3732 on 2-20-07 from St. Louis County Auditor in amount of $6,621.80. Verified as receipted and received in deposit.
3. Receipt #3744 on 3-20-07 from Audubon Society in amount of $100.00. Verified as receipted and received as deposit.
4. Receipt #3747 on 3-27-07 from Interest on Certificate of Deposit at North Shore Bank for $243.00. Verified as receipted and received on deposit.
5. Receipt #3766 on 4-30-07 from Money Market Interest at North Shore Bank for $287.91. Verified as receipted and deposited.
6. Receipt #3767 on 5-01-07 from Lake Superior Coastal Grant for $1,200.00. Verified as receipted and deposited.
7. Receipt #3795 on 6-05-07 from MN. Dept. of Finance for amount of $33.01. Verified as receipted and deposited.
8. Receipt #3828 on 7-03-07 from North Shore Bank in amount of $248.40. Verified as receipted and deposited.
9. Receipt #3858 on 8-08-07 from Maki-Overom in amount of $12.60. Verified as receipted and deposited.
10. Receipt #3851 on 7-31-07 from Minnesota DNR (Ham Lake Fire) in amount of $20,011.83. Verified as receipted and deposited.
11. Receipt #3900 on 10-23-07 from Bayside Recycling for $376.20. Verified as receipted and deposited.
12. Receipt #3917 on 11-08-07 from Beth Sundberg for amount of $140.00. Verified as receipted and deposited.
13. Receipt #3939 on 12-05-07 from St. Louis County Auditor for amount of $143,296.02. Verified as receipted and deposited.
The Cash Control and Cash Balance statements of the Treasurer and Clerk for total funds and each fund were reviewed, including the petty cash fund.
Motion by Ostazeski that the audit as performed showed all records and fund balances in order. Second by Larson. Motion Carried.
Development of Proposed Levy for 2009: To be submitted as a recommendation to the electors at the Annual Town meeting in March of 2008:
General Fund: Motion by Larson to propose a 2009 General Fund levy of $105,000 which is a $10,000 increase. There was no second to the motion.
Motion by Campbell to propose a general fund levy of $105,000 for 2009. Second by Larson. Motion Carried.
Motion by Halverson to propose the levy at
Road & Bridge Fund: $90,000 for 2009. Second by Campbell. Motion Carried.
Building & Grounds Fund: Don Putnam proposed lowering the levy to $26,000 from the 2008 levy of $36,000. Motion by Ostazeski to propose the levy at $30,000 for 2009. Second by Campbell. Motion Carried.
Fire Department Fund: Fire Chief Kurt Rogers sent a message via the Clerk to maintain the current levies for the Fire and On-Going Truck funds. Motion by Campbell to recommend a levy of $40,000 for the Fire Fund and $8,000 for the on-going truck fund for 2009. Second by Larson. Motion Carried.
Recreation Fund: Motion by Ostazeski to propose the levy at $18,000 for 2009. Second by Campbell. Motion Carried.
Capital Improvement Fund: Motion by Halverson to propose a levy of $10,000 for 2009. Second by Campbell. Motion Carried.
Fire Hall Bond Payment: There was discussion about utilizing the balance in the fire hall construction fund over a period of years to lower the annual levy. The current balance in the fund which can be used only to reduce the levy is $33,793.10. Motion by Halverson to recommend a levy of $66,500 utilizing $4,000 from the Fire Hall Construction Fund to reduce the required levy of $70,500 by $4,000. Second by Campbell. Motion by Ostazeski to amend the motion to change the $4,000 levy reduction to $6,000 reduction per year until the balance of the Construction fund is used. Second by Halverson. Motion Carried on the Amendment. Main Motion: All were in favor. The Main Motion Carried.
Motion by Ostazeski to approve a recommendation to transfer $6,000 each year from the Fire Hall Construction Fund to the Fire Hall Bond Payment fund to reduce the annual required levy. Second by Halverson. Motion Carried.
The Board is requesting a teleconference meeting with Attorney Peter Tiede on the Highway 61 Expressway LLC suit. It was agreed by consensus to propose the following dates to Attorney Tiede: First preference: Wed., Feb. 27, 2008 at 5 p.m., Second choice: Thurs., Feb. 28 at 5 p.m. and third choice: Thurs., March 13 at 5 p.m. The Clerk was requested to contact Tiede and set up the date.
Motion by Larson to adjourn the meeting at 10:20 p.m. Second by Halverson. Motion Carried.
Respectfully Submitted;
Gene Bromenshenkel
Town of Lakewood Clerk