Town Board of Supervisors Meetings August 3, 2005
The August, 2005 Meeting of the Lakewood Town Board of Supervisors was called to order by Chair Diane Larson on Wednesday August 3, 2005 at 7:02 p.m. at the Lakewood Town Hall. Supervisors present: Diane Larson, Hugo Leider and Tim Musick. Also present were Treasurer Brenda Lagarde, Clerk Gene Bromenshenkel, Office Coordinator Lauren Quigley, Department Heads, and public citizens (register attached).
Pledge of Allegiance: The Pledge of Allegiance to the flag of the United States of America was recited by all present.
Review of Agenda: Additions: 1) to New Business---set date for road vacation request received, 2) under Recreation Dept. report---recreation grant availability.
Review of Minutes:
- July 6, 2005 Board of Supervisors Meeting---Amendment---under Recreation Dept. report; should read---“Background checks need to be done once for an employee at time of hire and for each successive hiring”. Motion by Leider to approve minutes as amended. Second by Musick. Motion Carried.
- July 27, 2005 Special Board Meeting --- Motion by Leider to refer the minutes of July 27, 2005 to the September meeting. Second by Musick. Motion Carried.
Financial Report:
Treasurer’s Report: Treasurer Brenda Lagarde reported the receipts, disbursements and balances in the town account. The total fund balances of $784,115.12 are in balance with the monthly bank statement. It was noted that this amount includes the bond monies for the new Fire Hall. The report and the Clerk’s balance are off by $1.00 in the General Fund Two Certificates of Deposit are due on August 24th---process of policy of renewing to be followed (Treasurer to obtain rates and check with Chair of Board for renewal). Motion by Musick to approve the Treasurer’s Report as presented. Second by Leider. Motion Carried.
Bills/Claims: The Clerk presented the monthly claims for bills in amount of $194,113.51. This includes expenditures of 169,584.50 for Fire Hall Construction. Motion by Leider to pay claims #3136 through #3199 in the amount of $194,113.51. Second by Musick. Motion Carried.
Budget Report: Clerk Gene Bromenshenkel presented the monthly budget report showing receipts, expenditures and balances of all funds. Expenditures are through the July Board meeting with receipts reflecting the full first-half of the property taxes deposited.
Transfer of Funds: The FEMA Grant Fund was over expended by $284.99 for purchase of equipment. Motion by Leider to transfer $284.00 from Fund 260 to Fund 265 to bring the FEMA grant fund to zero. Second by Musick. Motion Carried.
Town Attorney Report: Tim Strom
- No report this month.
Department Reports
Fire Department: LeAnn Brown for Gary Campbell
- Eight calls in past month; 7 for medical and one auto accident.
- Fire Hall Construction---continuing according to schedule.
Planning and Zoning Commission: Chris Roningen
- The re-typing of the zoning ordinance book is done and ready for review.
- Voted to send Communication Tower ordinance revision proposal to the Board of Supervisors. The Board has seen the draft of the proposal. Chair of the Board will meet with Dick Bodine and the Planning and Zoning Commission chair to further review before a recommendation for moving to public hearing is made. There was discussion about a 200 ft. height limitation or clarification needed in language which appeared to have no lack of height limitation.
Zoning Administrator Report: LeAnn Brown
- Nine zoning permits issued in month; three garages, two houses and additions.
- On the garbage issue on Elm Road, by July 7th, gas tanks were removed from the property and nothing in addition has happened since. Inquired as to the next steps to take. The Board suggested the property owner be contacted and inquire about plans to complete the garbage removal and send a letter which would include language related to violation of the St. Louis County Solid Waste Ordinance.
- Junk on Riley Road---intends to send a certified letter.
- Two garbage problems on Lester River Road; will discuss with property owners.
- Owners of property next to Amish Furniture (in LIU-10 zone) have interest in an assisted living facility in the LIU-10 zone.
- Assistant Zoning Administrator position---Angie Palmer is interested. She lives in Lakewood township, spent a year as interim Zoning Administrator in Lake County. There was discussion about additional costs of employing an Assistant, to the township. Motion by Leider to hire an Assistant Zoning Administrator. Second by Musick. Discussion on Motion: Musick feels we should proceed to post the position and announce. Motion Carried.
- St. Louis County planning Dept. not available for August Planning and Zoning Commission meeting. Chair of Board will make further contact with Department on possibilities.
Maintenance and Grounds: Don Putnam
- Some quality fill material was removed from the Hall drive replacement, had it deposited in the southeast corner of the site.
- Had first load of aluminum cans from Recycling Center, receipts were nearly $200.00.
Road and Bridge: Don Putnam
- Obtained quotes on tires and rims for tractor from Hongisto Company for a total of $961.46. This includes new tires, tube and mounting. Motion by Musick to approve the purchase of the tires and rims at a cost of $961.46 to be expended from the Road and Bridge Fund. Second by Leider. Motion Carried.
- Wahl Road---17 children need busing on road. The Bus Company has indicated they will not provide pick up on the road if the road is not widened. The Road Tour in the spring indicated a couple of areas may be narrow. Agreed to discuss further with bus company and the School District transportation department.
- Had a number of calls complaining about dust on township roads.
Recycling: Merle Abernethy
- Aluminum can recycling in future---agreed by consensus to move to next meeting agenda.
Recreation: Scott Anderson
- Summer Youth Program concluding next week on August 11th. There has been an average of 16 youth participating each day of the Program. Lakewood youth received a sand castle award at the Annual Park Point Day.
- Comment from public----feels staff of Summer Youth Program has done a good job with the youth.
- Possibility for recreation grant---information was obtained from a news article that recreation grants up to $20,000 are available to townships through St. Louis County. Eligibilities for grants include parking lots for recreation facilities, improvements to provide recreation programs. Possibilities for Lakewood were discussed---some include the need for an underground storage tank for flooding the ice rinks and the parking lot expansion. Diane Larson will write the grant, requesting supporting information from Town staff.
- Need to look at options for storage tanks. Don Putnam will make contacts on types, insulated tanks, etc.
Weed Control: Dan McCorison
- No report.
Public Comment:
- None
Committee Reports:
- MPAC – Leider. No Meeting. Progress continuing on construction.
- NSMB – Leider. No meeting held.
- DAT – Leider. Next meeting scheduled for August 18th as a picnic.
- SLCTA – All Supervisors. No meeting held this month.
Unfinished Business:
1. Newsletter---items to include: Construction progress on Fire Hall, correction on cost of Town Hall roof replacement, announce two positions open---Assistant Zoning Administrator and Zoning Recorder, youth program coverage, department info., and general.
2. Town Web Site---Lauren Quigley. Is continuing to develop the site with vendor.
New Business:
- Request for Vacation of Roads, Alleys in Dodge Plat. Need to set a Hearing date. Motion by Musick to set a special meeting of the Board of Supervisors for Monday, August 29, 2005 at 7:00 p.m. to hear the request. Second by Leider. Motion Carried.
Other:
1. MAT Short Course Report: Musick reported on the session on contracting and planning for legal proceedings. Major point was that townships need to involve legal advice to prevent litigation. Larson reported on finance and legal sessions. Clerk Bromenshenkel attended the session on elections and the needs to complete compliance for the HAVA (Help America Vote Act). A meeting is set for August 30 with St. Louis County to plan for all voting precincts to obtain required equipment and coordinate the implementation of HAVA.
There was no other business brought forth to the Meeting.
Motion by Leider to Adjourn at 9:02 p.m. Second by Musick. Motion Carried.
August 3, 2005 Lakewood Board of Supervisors Meeting
The Next Regular Board Meeting is Wednesday September 7, 2005 at 7:00 p.m. at the Lakewood Town Hall.
Respectfully Submitted;
Gene Bromenshenkel,
Town of Lakewood Clerk
Minutes Subject to Approval at the next Regular Board of Supervisors Meeting